Guideless for Process Documentation
Process documentation you create by doing the work
Click through a process once, the way you normally do it. Guideless turns it into an AI-narrated video and step-by-step guide that shows how the work actually gets done.
Trusted by 3,000+ users, including teams at:
Process documentation built from the real process, not from memory.
Written process docs depend on someone remembering every step and finding time to write them. Guideless captures the steps while you do the work, so the documentation matches what actually happens in your tools.
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Document processes without writing them
Click through the process once. Guideless captures each step and writes the narration and instructions for you.
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Keep process documentation current
When a tool or process changes, update only the steps that changed instead of documenting it again.
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Put process documentation where your team looks
Share a link, embed guides in Notion, Confluence, or your wiki, or export them as MP4 or PDF.
Process documentation that keeps up with your team.
Faster than writing a process up by hand
From capture to a shareable guide
Fewer repeat "how do I do this?" questions
Based on customer interviews
Process documentation for the work only a few people know how to do.
Start with the processes that would stall if one person was out: handovers, recurring tasks, and the steps nobody has written down yet.
Capture how a colleague runs a process before they change roles or leave
Everything you need to create, share, and scale software guides.
AI-powered editor
Keep guides up to date without recreating them. Update only what changed, regenerate AI content and voiceovers, annotate screenshots, blur sensitive information, and translate guides - all from a single editor.
Share beyond your workspace
Share guides with a link, embed them in your help center or website, export them as MP4 or PDF, and organize your team's knowledge in shared workspaces.
Always on brand
Every guide follows the same polished style with consistent layouts, captions, animations, and branding.
42+ languages
Create guides in your team's or customers' language with AI-generated narration and voiceovers.
Measure engagement
See which guides people watch, where they drop off, and how engagement changes over time.
Collaborate
Invite teammates, assign roles, and manage shared workspaces together.
Stay organised
Keep documentation structured with folders, collections, and search.
Integrations
Share guides where work happens with Slack, Notion, Confluence, and more.
Guideless helps teams produce better documentation by making good documentation habits effortless.
Our pace is intense, and Guideless helps us turn knowledge into action.
Frequently asked questions
Can non-technical team members document processes with Guideless?
Yes. Anyone who can do the process can document it, without a technical writer. Add the Guideless Chrome extension and click through the process the way you normally would.
Can I embed Guideless guides in Notion, Confluence, or our wiki?
Yes. Embed a guide directly in Notion, Confluence, or any wiki that supports embed code. You can also share it as a link or export it as an MP4 or PDF file.
How does Guideless compare to writing process documentation in a document?
A written document depends on someone remembering every step and taking time to write it up. With Guideless, you click through the process once and get a narrated video and step-by-step guide you can edit, so you start from a finished draft instead of a blank page.
Does Guideless replace process mapping and flowcharts?
No. A flowchart shows the big picture of how a process moves between people and teams. Guideless shows the click-by-click steps inside each tool. Many teams use both.
What happens when the process or the software changes?
Update only the steps that changed. You don't need to recreate the whole guide.
Can I hide client names or financial data in my guides?
Yes. Use the blur tool to hide client names, financial data, and other sensitive information before you share a guide.
Can I create documentation in multiple languages?
Yes, Guideless supports 42+ languages, so you can generate narration and captions in your team's or your customers' language, making it perfect for international teams.
Can I keep documentation private to my organization?
Yes. Guides stay private to your workspace unless you share a link or export them. SSO and member roles control who can sign in and who can see and edit each guide.